General Overview of the Job:

The Accountant (Travel & Expense) role is responsible for managing and ensuring compliance with corporate travel and expense policies for the US operations.

Specific Roles and Responsibilities:

Travel & Expense Processing:

• Review and process employee expense reports in accordance with company policies and tax regulations.

• Ensure timely and accurate reimbursement of travel and business expenses.

• Validate receipts, supporting documents, and policy compliance before approval.

• Monitor travel advances and outstanding employee balances.

Compliance & Policy Reinforcement:

• Enforce corporate travel and expense policies, ensuring adherence to local tax and regulatory requirements.

• Conduct regular audits of travel and expense claims to identify non-compliance, fraud, or policy violations.

• Collaborate with internal stakeholders to enhance policy awareness and provide training sessions as needed.

• Work closely with auditors and compliance teams to address any T&E-related findings.

• Ensure compliance with DOA (Delegation of Authority) by validating approval limits and ensuring appropriate authorizations are obtained before processing expenses

Reporting & Analytics:

• Generate periodic reports on T&E spend, highlighting trends and areas for cost optimization.

• Analyze employee spending behavior to provide recommendations for policy improvements.

• Ensure accurate financial reporting of T&E transactions and reconciliations.

System & Process Optimization:

• Identify process improvement opportunities to streamline travel expense reporting and approval workflows.

• Liaise with IT and finance teams to enhance system functionalities and reporting capabilities.

Stakeholder Management:

• Act as a key contact for employees regarding T&E policies, reimbursement processes, and system issues.

• Partner with HR and Local Finance teams to align travel policies with business objectives.

• Provide guidance to employees and management on best practices for travel expense management.

Please refer to job description.