Accounts Payable involves providing financial, administrative, and clerical support to the organization. The role is to complete payments and control expenses by receiving payments, verifying, and reconciling invoices for processing. It also highlights the day-to-day management and monitoring of all payment cycle activities in a timely and efficient manner.

• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing pay checks
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process
• Checks all the necessary documents (e.g. Invoices, SOAs) for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes the signed checks to designated entities as required
• Answers all vendors’ inquiries.
• Maintains accounts payable spreadsheets.
• Ensures timely turnover of loan documents to company point person for timely salary deductions
• Facilitates reconciliation with vendors
• Preparation and distribution of forms 2307 to vendors
• Monitoring of status and reversal of unapplied payments and initiates follow-up of long outstanding accounts.
• Preparation of Statement of Accounts to respective entities (Rentals, Utilities sharing and other expenses)
• Checking and reviewing of transportation/expense report of employees who went on official business visit/meetings/trips
• Journal entry preparation (expense reflected from reimbursement summary, FER and other adjustments).
• Preparation of monthly Cash Disbursement Register
• Monthly analysis of expenses
• Encode BI Vat Relief using application of BIR
• Consolidate expense from CDR and Journal Entries
• Ensure the hard and soft copy of all CDR, Journal entry summary and attachment are properly filed to its respective file with labelling and with soft copy and back up on the public folder.
• Perform other functions that may be assigned from time to time

• Candidates must be a graduate of Bachelor of Science in Accountancy or any related programs.
• Proven experience working as an Accounting Assistant (Accounts Payable)
• Sound knowledge of accounting principles and practices.
• Excellent analytical and problem-solving skills.
• Strong management and leadership skills.
• Effective Written and Verbal communication Skills, Time management, interpersonal skills and good working attitude
• Detail-oriented.
• Strong accounting knowledge.