We are looking for a tech-savvy and detail-oriented Virtual Assistant to support our construction business with both administrative and project-related tasks. The ideal candidate will not only handle traditional support functions like invoicing, scheduling, and documentation, but also help us simplify workflows by leveraging technology, templates, and AI-driven solutions.

This role requires someone who is resourceful, organized, and eager to streamline operations in a fast-paced project environment.

Key Responsibilities

• Template Development: Create and maintain standardized templates for proposals, project reports, meeting agendas, and construction documentation.
• Proposal Preparation: Assist in drafting, formatting, and refining client proposals in coordination with project managers.
• Invoicing & Financial Support: Prepare invoices, track payments, and assist with basic financial recordkeeping.
• Social Media Management: Create and schedule posts showcasing projects, company updates, and industry insights.
• Project Administration: Manage RFI logs, submittal tracking, vendor communications, and file organization.
• Task & Schedule Management: Maintain project timelines, daily task lists, and ensure follow-up on outstanding items.
• Organizational Support: Maintain digital project folders, update trackers, and support smooth workflow across multiple active projects.
• Technology & Workflow Optimization: Leverage AI and digital tools to streamline processes, build smarter systems, and simplify daily workflows.

Qualifications

• Proven experience as a Virtual Assistant, Administrative Coordinator, or Project Administrator (construction industry experience preferred).
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Familiarity with construction project management tools such as Procore or Bluebeam (a plus).
• Highly tech-savvy, with the ability to adopt and optimize new tools quickly.
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.

• This is a 100% Remote Work
• Up to $6/hr
• Full time
• US time Zone