MOVE Your Business is proud to represent Geraci LLP, an American-based law firm focused exclusively on representing private lenders. Geraci LLP provides comprehensive legal services to private lenders throughout the United States, including customized loan documentation, regulatory compliance, and risk mitigation. Their mission is to support private lending professionals with practical, forward-thinking legal solutions that enable confident decision-making and sustained growth.

On behalf of Geraci LLP, we are seeking an Executive Assistant to provide comprehensive administrative support to the management team, ensuring smooth operations and an efficient workflow. The ideal candidate will be highly professional, a quick thinker, and possess exceptional attention to detail. Responsibilities include managing calendars, coordinating meetings, handling communications, and performing various ad hoc tasks to support the team’s needs.

Key Responsibilities:

• Administrative Support: Provide day-to-day administrative assistance to the management team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication Management: Handle email and phone communications, respond to inquiries on behalf of the management team, and ensure timely follow-up on outstanding tasks.
• Document Preparation: Prepare and edit documents, reports, presentations, and correspondence as needed.
• Meeting Coordination: Schedule, coordinate, and prepare meeting agendas. Take detailed meeting minutes and distribute them to relevant stakeholders.
• Task Management: Assist in tracking and managing tasks for the management team to ensure deadlines are met.
• Data Entry: Maintain accurate records and data entry into various systems and databases, ensuring data integrity and confidentiality.
• Professionalism: Serve as a liaison between the management team and internal/external stakeholders, maintaining a high level of professionalism and discretion.
• Ad Hoc Tasks: Provide additional support on various projects and tasks as needed by the management team, including research, event planning, and other duties as assigned.

Requirements & Qualifications:

• Proven experience as an Executive Assistant for at least 2 years, preferably supporting senior management or executives.
• Previous experience in a fast-paced work environment.
• Extremely detail-oriented, organized, and proactive, strong organizational and multitasking skills
• Ability to think on your feet and solve problems efficiently.
• Strong English communication, excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and clients.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Strong time management skills with the ability to prioritize tasks and manage competing priorities effectively.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required prior to onboarding.

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM - 5 PM Pacific Time

Pay: $800 + $55 Allowance per month

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.