We are looking for a highly intelligent, proactive, and execution-driven Senior Executive Assistant to work directly with the Founder & CEO of a 7-figure e-commerce brand. This is not a traditional executive assistant role.

This role functions as a Chief of Staff–style partner to the CEO — someone who can:

• Manage communications and operations
• Sit in on meetings
• Capture insights and decisions
• Execute follow-ups
• Gradually take ownership of projects, systems, and parts of the CEO’s role

Over time, this role will evolve into an Chief of Staff position. If you are someone who wants to learn how a 7-figure founder thinks, build businesses from 0→1, and become a key operator inside a growing company — this role is a huge opportunity. The CEO will personally mentor and train you.

Responsibilities:

Executive Support (Core)

• Manage the CEO’s inbox, messages, and key communications
• Prioritize, filter, and summarize information so the CEO focuses on high-impact decisions
• Manage calendar, meetings, and follow-ups
• Prepare agendas and compile meeting notes with clear action items
• Track commitments and ensure execution

Meetings & Communication

• Join internal and external meetings with the CEO
• Take structured notes and translate discussions into:
• Clear next steps
• Owner assignments
• Deadlines
• Send concise summaries and updates to the CEO

Operations & Execution

• Act as a bridge between the CEO and different teams (design, PPC, operations, supply chain, etc.)
• Follow up with team members to ensure tasks are completed
• Help improve internal workflows, SOPs, and systems
• Identify bottlenecks and proactively suggest solutions

Projects & Growth (0 - 1 Work)

• Assist in launching and managing new projects from scratch
• Support strategy execution across different initiatives
• Take ownership of selected projects over time
• Learn to think and operate like a founder, not just an assistant

Job Requirements:

Must-Have Traits

• Extremely organized and detail-oriented
• Very strong written and verbal English
• Sharp thinker — able to understand context quickly
• Proactive, not reactive
• High ownership mindset
• Comfortable working closely with a founder on a daily basis
• Able to handle ambiguity and fast-changing priorities

Ideal Background

• Experience as a Senior Executive Assistant, Chief of Staff, or Operations Assistant
• Experience working with founders, executives, or fast-growing startups
• Athena, EA agency, or startup operator experience is a big plus
• Exposure to e-commerce, Amazon, SaaS, or digital businesses is a bonus (not required)

Who Should Apply

Apply only if:

• You want to deeply understand how a 7-figure business is run
• You enjoy being in the center of execution and decision-making
• You want long-term growth, not just a task-based EA role
• You want to help build systems, teams, and businesses — not just manage calendars