? We're hiring!

We’re on the lookout for a dynamic and analytical Finance Officer and Receivables Specialist to assist PBCWE in the management of accounts receivable, financial reporting, and other administrative duties assigned.

? Purpose of the job:

• Ensure timely payment of invoices, manage accounts receivables process and maintain accurate client records.
• Ensure efficient and transparent financial operations, including budgeting, financial reporting, risk management and compliance.

? Scope of work:

Management of Accounts Receivable

• Ensure accurate and timely preparation of invoices, including vendor accreditation where needed.
• Follow up on outstanding payments, contacting clients and resolving billing issues.
• Process and record incoming payments, making bank deposits and reconciling accounts.
• Assess and manage customer credit limits.
• Maintain accurate records of clients’ accounts and ensure aging reports are accurate.
• Respond to inquiries regarding invoices and payments and resolving discrepancies and issues, if any.
• Liaise and maintain good working relationships with contact persons of depository banks of the organization.

Financial Reporting

• Reconcile accounts receivable with the general ledger and bank statements.
• Use manual and computerized bookkeeping systems to keep, maintain and balance financial records.
• Prepare accurate and timely financial reports, including monthly, quarterly and annual reports.
• Analyze financial data to identify trends, variances and areas for improvement, providing insights to support strategic decision-making.
• Implement and maintain financial systems and controls to ensure compliance with accounting standards and regulations. Ensure compliance with tax regulations and prepare tax returns.
• Monitor and manage cash flow to ensure the organization has sufficient funds to meet its obligations.

Administrative Duties

• Supervise courier services for the pick-up of payments and delivery of invoices and/or official receipts.
• Maintain accurate and complete files and records of incoming payments and/or remittances.
• Maintain accurate and complete files and records of the organization’s depository banks.
• Ensure sufficient bank transaction forms are on hand.

? To learn more about the role, check out the Terms of Reference (TOR) here: https://tinyurl.com/PBCWEFinanceReceivables

Please refer to job description.