• Manage, organize, and maintain documents in both paper and electronic filing systems (“Legal Docket”).
• Maintain a master list of contracts, Minutes of Meeting, Secretary’s Certificates, Board Resolutions, and other related documents.
• Monitor deadlines and ensure timely compliance with required submissions.
• Provide general administrative assistance and support to the legal team, including maintaining the team’s calendar and arranging meetings, travel, and other related requirements.
• Collect, examine, and organize legal documents for the legal team’s review and case preparation.
• Draft and proofread simple correspondences, letters, and transmittals.
• Circulate legal documents for signatures by clients, service providers, and internal team members.
• Facilitate the notarization of legal documents.
• Conduct research on regulations, laws, and legal articles to assist in preparing reports, case files, and legal advice.
• Manage billings sent by service providers and law firms.
• Communicate with suppliers and coordinate with team members to schedule meetings and follow up on requirements.

Qualifications

• Any Bachelor’s Degree required.
• Three (3) to five (5) years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal.
• Detail-oriented and highly organized.
• Excellent verbal and written communication skills and professional demeanor.
• Strong knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Ability to work independently, manage large workloads, and keep deadlines.