MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

We are looking for a detail-oriented and highly organized Property Management Assistant to support the management of a portfolio of real estate properties located across Canada and the United States. You’ll work directly with the property owners to coordinate maintenance, track documentation, and provide administrative support for property-related needs.

Benefits: 

• Competitive salary ($750/month)
• Strong support system 
• Salary increase starting in your first year of employment (based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50) 
• Health benefit ($30/month) 
• No computer activity monitoring 
• Training materials for upskilling provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leaves (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 
• Internet Allowance ($25/month)

Key Responsibilities

• Administrative & Property Coordination
• Assist with scheduling maintenance, repairs, and inspections across multiple private properties.
• Coordinate with service providers, vendors, and contractors in Canada and the US.
• Maintain up-to-date property files, including records of services, warranties, and expenses.
• Track and follow up on outstanding tasks, repairs, and vendor communications.
• Maintain calendars for recurring property-related tasks (e.g., HVAC servicing, landscaping, security system checks).

• Document Management & Reporting
• Organize and update digital property records, including invoices, contracts, service reports, permits, and insurance documents.
• Prepare summaries or reports of ongoing property issues, completed tasks, and budget tracking.
• Ensure accurate and timely recordkeeping for tax and compliance-related purposes.

• Vendor Liaison
• Liaise with contractors, inspectors, and vendors to request quotes, schedule work, and monitor progress.
• Track work orders and ensure timely resolution of issues.

• Financial & Operational Support
• Assist with expense tracking, invoice reviews, and basic bookkeeping entries related to property operations.
• Reconcile receipts and coordinate with the owner or accountant for monthly reporting.
• Help gather and organize documentation needed for insurance, permits, or service contracts.

• Ad Hoc Tasks
• Support miscellaneous administrative tasks related to property operations.
• Assist with research (e.g., vendor sourcing, city permit requirements, property upgrades).
• Help manage or monitor special property projects or renovations as needed.

• 2+ years of experience in administrative or property coordination roles (real estate support preferred).
• Excellent communication skills and fluent English (spoken and written).
• Extremely organized and self-directed with strong attention to detail.
• Experience with property management software or tools (e.g., Google Workspace, Dropbox, Monday.com, Notion, or similar).
• Ability to manage multiple priorities, follow up consistently, and meet deadlines.
• Familiarity with property operations or real estate documentation is a plus.
• Availability to work full-time during EST or PST hours is required.