The Retail and Administrative Assistant is responsible for providing administrative assistance to all stores. The incumbent maintains store lease files, correspondence files and maintenance files. The incumbent also coordinates with the mall administration office for matter such as fire safety requirements, necessary permits, requirements and payments for store utilities.

Administrative Support

• Prepare all necessary documents for store opening/closing, ensuring compliance with company procedures and legal requirements.
• Maintain up-to-date records of insurance payments, business renewals, rentals, and other expenses.
• Establish and maintain an organized filing system for easy retrieval of files, correspondences, and documents.

Inventory Management

• Monitor and replenish store supplies on a timely manner, including office supplies, cleaning materials, and weekly cell phone and internet loads.
• Conducts weekly store visits
• Timeliness delivery of material request

Financial Management

• Coordinate bank transactions, including deposits and payments, to ensure timely processing.
• Assist with BIR filing of 2307 for mall administration and collate sales reports for coordination with the reseller's accounting department.
• Monitor and reconcile store petty cash expenses, ensuring accuracy and adherence to budgetary guidelines.

Retail Store Operations

• Conduct weekly store visits and audits to assess compliance with operational standards and identify areas for improvement.
• Coordinate with mall administration regarding leasing and accounting matters, promptly addressing rental concerns.
• POS Management - Create and maintain POS/DEAR systems, ensuring accuracy and efficiency in sales transactions.

Vendor Reseller Coordinator

• Coordinate with vendors and resellers for stock replenishment, store visits, and the handling of stock pullouts.

Others

• Perform other relevant tasks assigned by the Department Manager from time to time.
• Generate Billing

Skills

• Interpersonal skills: Good at communicating and getting along with others.
• Communication skills: Can express ideas clearly, especially in writing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with POS systems and inventory management software.
• Computer literate

Attitude

• Diligence: Works carefully and accurately.
• Attention to detail: Notices small things and keeps things accurate.
• Quick learner: Understands new tasks and instructions easily.
• Team player: Enjoys working with others and helps create a positive environment.

Education, Training and Experience

• Must be a graduate of any 4 years course of business administration or related fields.
• 1-2 years of experience in administrative roles, preferably in a retail setting. Experience with inventory management and financial transactions is desirable.

Job Type: Full-time

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Company Christmas gift
• Free parking
• Opportunities for promotion

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay

Experience:

• Administrative Assistant: 1 year (Preferred)