The Administration Manager will be responsible for ensuring high-quality support services for administration operations across ARI and its subsidiaries, including Facilities Management, Travel, and Fleet Management. This role involves managing critical contracted services, ensuring compliance, fostering collaboration to enhance performance, and driving initiatives that improve cost-efficiency, productivity, and workplace safety. Additionally, the Administration Manager will oversee administrative processes to ensure smooth business operations, maintain strong stakeholder relationships, and implement continuous improvements for effective execution.

Facilities Management

• Leads strategies to ensure sound financials by championing initiatives to optimize operational expenses in managing all the sites, facilities, and offices nationwide
• Manages contracted general manpower services by conducting regular business performance reviews, and safety engagements, and supports issue escalation and resolution, based on the scope of the contract.
• Oversees effective company resource management by aligning stakeholders & needs and the department’s SLAs to ensure smooth business operations
• Manages repair projects and improvements by collaborating with internal and external partners to ensure offices, buildings, and grounds are properly maintained Partners with SHE, Facility Groups, and other concerned departments in ensuring a safe and efficient workplace through the 5S Program
• Manages root causes analysis of Admin-related audit findings, issues, and incidents to ensure proper root causes are identified with corresponding corrective actions and monitor timely closure
• Approves requests for payment under FINLOA by reviewing transactions based on payables monitoring

Fleet Management

• Manages contracted drivers by conducting regular business performance reviews, and road safety engagements, and supports issue escalation and resolution, based on the scope of the contract
• Leads effective fleet management, particularly its maintenance by championing safe and cost-saving initiatives to ensure sound financials
• Manages contracted travel vendors/partners by conducting regular business performance reviews and supports issue escalation and resolution, based on contract
• Reviews critical travel management plans by aligning stakeholders & requirements with the department SLAs and resources to effectively support business operations

Management, Representation and other duties

• Manages Administrative Supervisors and Specialists to execute initiatives successfully aligned with department goals and objectives
• Manages timely review and processing of payments from planned activities and initiatives through regular updating with the team
• Represents the department/organization in meetings and conferences
• Performs other duties and responsibilities that may be assigned by his/her immediate leader

Qualifications:

• Must be a Bachelor’s Degree holder in Engineering, Technology, Sciences, Accounting, or Business Administration.
• Preferably a licensed engineer
• Must have experience leading or co-leading at least two (2) cross-functional projects.
• Preferably with relevant experience and/or knowledge in industrial facilities.
• Must have at least 5 years of cumulative experience in administrative services, facilities management, customer support, and operations management.
• Must have at least 3 years of leadership experience.
• One (1) vacant position available in La Trinidad, Benguet or Davao City, Davao del Sur or BGC, Taguig City or Calauan, Laguna

Please refer to job description.