• Assist with daily administrative duties, maintaining schedules, and coordinating appointments
• Conduct internet research as required for company projects
• Manage emails, directing correspondence and responding as directed
• Prepare, organize, and maintain documents and files
• Perform additional tasks as assigned to support the evolving needs of VABAYI

Lead Generation:

• Find and manage leads to sell our digital music before making physical copies.

Supply Chain Management:

• Organize how we make and ship our physical music (cassettes, turntables).

Sales Strategy:

• Create and manage plans to sell our music online.

Vendor Sourcing:

• Find and work with suppliers for our physical products.

Contest & Giveaway Management:

• Plan and run contests and giveaways on Facebook, Instagram, Twitter, and TikTok.

Shop Management:

• Handle our online store (product listings, inventory, orders).
• Conference & Meeting Management:
• Organize and manage conferences and interviews.

Blogging:

• Write about the latest strategies and tech in music.

Social Media Presence:

• Show your face on social media, learn new communication styles, and engage with our audience.

Respect for Rastafari Culture:

• Have respect for Rastafari culture and beliefs.

• Conduct online assistance to partners during office hours from Monday to Friday -Daytime
• Provides technical and creative assistance to Hiring Manager
• Schedule meetings and appointments
• Prepare presentation and reports
• Assist with social media management as needed
• Perform other duties to help the Partner's Companies to grow revenue

We are seeking a proactive and organized Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and be able to manage multiple priorities efficiently.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to inquiries
• Assist with data entry and document management
• Conduct research and compile reports
• Support project management tasks as needed
• Maintain organization and ensure timely completion of assignments

TJK Air Cleaning is seeking a Virtual Assistant for Advertising to provide essential support in driving leads and enhancing our advertising efforts. This role will focus on managing tasks related to campaign execution, social media management, content creation, and administrative duties, all aimed at promoting our air duct, dryer vent, and chimney cleaning services.

• Manage emails, calendar appointments, and scheduling.
• Handle administrative tasks such as data entry and document preparation.
• Assist with customer service and communication.
• Coordinate and organize meetings and events.
• Support various operational and project-related tasks as needed.

Executive Virtual Assistant Needed!

Are you an experienced administrative professional with 2+ years in the field?

We're hiring! The ideal candidate is an expert in spreadsheets, excels at research, drafts excellent emails, and is proficient with ChatGPT and Claude.

You must be a leader with a take-charge personality who can work independently after receiving instructions.

If you’re ready to take charge, apply today!

• Written Content Creation Skills: repurposing B2B video podcasts into emails, blogs, captions for social; meetings notes, recaps summaries,
• Asana Project Management and task management and follow-ups & drive urgency across teams
• Excellent Communication & critical thinking skills (can read listen and rewrite can listen learn, summarize and organize thoughts)
• EA skills: email triage & drafting responding to clients, calendar & appt setting

Are you passionate about making a difference in the recycling industry?

Our recycling group is expanding it’s team and is on the look out for enthusiastic individuals to join us in marketing and scrap metal trading roles across various regions.

Duties and Responsibilities:

1. This is a full-time remote role as a Marketing Staff or a Sales Assistant.

2. The primary function of this role is to establish sales or negotiate prices for containerized non-ferrous scrap.

3. Communicate effectively with buyers and suppliers about the specifications of various grades.

4. Build and maintain strong relationship with buyers and suppliers.

5. Identify and pursue new business opportunities in Southeast Asia (SEA) markets, particularly for exports to China.

6. Market analyzation.

7. Develop and implement successful trading strategies.

8. Stay informed about the current non-ferrous markets.

9. Must market our company activities globally.

10. Travel regularly within the markets and potentially to China to effectively carry out your responsibilities.

11. Attend international conferences or events as needed.

12. Must work closely with team members to ensure the efficiency management of purchases, sales, marketing, and logistics of materials locally and across the world.

Benefits:

1. Competitive salary commensurate with experiences and qualifications.

2. We provide a multinational environment and remote working as we focus on the results provided by each of our staff.

3. Flexible working hours, flexible working place, travel opportunities, and professional development.

4. Performance-based bonuses and incentives for achieving targets.

Join us for an enriching career experience!

If you are interested to be part of our team, you may kindly send your CV to my details below for screening.

An AI project that has secured tens of millions in funding and is supported by top institutions.

Job Title: Executive Assistant to the CEO

Location: Remote, with travel required

Overview:

The Executive Assistant (EA) to the CEO will be a trusted right-hand, providing high-level support with a focus on excellent communication, discretion, and strategic alignment. This role requires exceptional drafting skills in multiple languages, the ability to communicate clearly and concisely, and a high degree of judgment in managing sensitive and complex situations. The EA will handle critical administrative and operational tasks, engage with stakeholders, and ensure the CEO’s priorities are met across product, go-to-market, and operations.

Key Responsibilities:

1. Expert Communication and Drafting:

• Draft, edit, and respond to communications on behalf of the CEO, ensuring clarity, conciseness, and professionalism.
• Communicate effectively in English, Chinese, and other preferred languages, maintaining a high standard of written content.
• Use extreme judgment and discretion in managing confidential and sensitive information.

2. Daily Briefing and Team Coordination:

• Provide daily briefs updating the CEO on team activities, project status, and key developments across product, operations, and market strategies.
• Interface with the team and external partners on behalf of the CEO, ensuring smooth communication and project alignment.

3. Stakeholder and Relationship Management:

• Engage with stakeholders, partners, clients, and Open Data Labs, managing high-level relationships with professionalism and tact.
• Coordinate meetings, events, and communications, ensuring the CEO is well-prepared and supported in all engagements.

4. Diary and Task Management:

• Manage the CEO’s calendar, prioritizing engagements and ensuring time is allocated effectively.
• Organize and coordinate travel arrangements, accompanying the CEO as needed and managing all logistical details.

5. Operational and Strategic Support:

• Assist with management responsibilities across all areas under the CEO’s purview, including strategic product initiatives, operational oversight, and market execution.
• Provide support on special projects, delivering insights and recommendations that align with the CEO’s vision and strategic goals.

6. Discretion and People Skills:

• Exercise extreme discretion and judgment in all aspects of the role, handling sensitive information with the utmost confidentiality.
• Demonstrate exceptional interpersonal skills, effectively managing interactions with diverse teams and high-level stakeholders.

• Perform various administrative tasks such as handling emails, letters, filing, and correspondence.
• Assist in basic accounting tasks for Company Executives.
• Maintain accurate records and ensure confidentiality of files and documents.
• Conduct special projects and other administrative functions as assigned.
• Manage Company Executives' schedules, plan meetings, conferences, and travel arrangements.
• Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.
• Handle phone calls professionally, manage mail and email, and prioritize correspondence.
• Prepare presentations, documents, and back-office paperwork as needed.
• Manage external business and client relations.
• Welcome and assist visitors by identifying the purpose of their visit and directing them to the appropriate department.

• Managing financial records and assisting in budget preparation.
• Overseeing daily operations to ensure efficiency.
• Collaborating with cross-functional teams to optimize processes.
• Providing analytical support for financial decision-making.
• Assisting in compliance and reporting requirements.

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:

Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

Job Summary

Join our team as a Junior Virtual Assistant. You will support our team in managing documentation, workflows, and communications. The ideal candidate will play a critical role in ensuring the smooth operation of various processes, from vehicle registrations to tax applications. Adaptability, a positive attitude, and a willingness to iterate on processes are essential, as we constantly improve our workflows to find the most efficient systems.

This role is ideal for someone who is eager to contribute to a growing team, embraces challenges, and is committed to continuous learning. Apply today to be a part of our innovative journey!

Administrative Support:

• Preparing, booking, and submitting various documents in digital format.

• Organizing documents and managing communication regarding schedule arrangements.

• Managing customer communication related to registration processes.

• Updating and maintaining workflow entries for various processes in Google Drive and ClickUp.

• Organizing and maintaining structured digital files on Google Drive.

• Regularly reviewing and improving workflows to enhance efficiency.

• Handling recurring tasks such as daily and weekly updates on the government department.

• Attend daily meetings, take down minutes of the meeting, and ensure follow-up with relevant team members.

• Provide support in training new team members on processes and procedures.

• Perform other ad hoc tasks as assigned.

Data Management:

• Perform data entry, data cleansing, and data organization tasks.

• Maintain and update databases, ensuring accuracy and completeness.

• Generate reports and analyze data to support decision-making processes.

• Data Entry and working with applications like Google Sheets, ClickUp, and Dear Inventory.

• Organize and maintain electronic files, documents, and databases.

• Maintain confidentiality and security of sensitive data at all times.

Workflow management:

• Assist in managing numerous projects at once.

• Consistently create Standard Operating Procedures (SOPs) for directions in executing tasks.

• Collaborate with team members to streamline workflows and improve efficiency.

• Track project timelines and milestones, ensuring deadlines are met.

• Participate in brainstorming sessions and contribute ideas for process improvement.

Join us in driving a sustainable future!