MOVE Your Business is proud to represent our client, a founder-led advisory firm that helps entrepreneurs prepare, execute, and maximize the value of their business exits. They offer a transparent, end-to-end process designed to align with founders’ goals. Their tailored approach combines strategic preparation, curated buyer networks, and post-exit planning to ensure lasting impact. Built by founders for founders, they deliver both expertise and empathy throughout the exit journey.

On behalf of our client, we are seeking a High-Level Executive Assistant to provide top-tier administrative support and ensure smooth executive operations. The ideal candidate is organized, discreet, and adaptable—skilled at managing time, communications, and shifting priorities in a fast-paced environment.

Key Responsibilities:

• Executive Support
• Provide high-level administrative support to 1–3 senior executives, including calendar management, travel coordination, and expense reporting
• Anticipate executive needs and proactively provide support on administrative and operational tasks
• Handle sensitive and confidential information with the highest degree of integrity and discretion

• Meeting & Communication Management
• Manage and prioritize incoming requests, emails, meeting invitations, and communications on behalf of executives
• Prepare briefing documents, presentations, and meeting materials; take and distribute meeting notes with follow-up actions
• Coordinate logistics for internal and external meetings, calls, and events across multiple time zones
• Act as liaison with clients, investors, portfolio companies, and other external stakeholders

• Project & Workflow Management
• Assist with project management, tracking key deliverables, and ensuring deadlines are met
• Track key organizational and personal deadlines, including contract dates, policy renewals, repayment schedules, compliance obligations, and other time-sensitive deliverables
• Maintain systems and processes that improve executive productivity and organizational effectiveness

• Document & Information Management
• Maintain well-organized digital filing systems, ensuring timely documentation and easy retrieval of critical materials such as purchase agreements, investment memos, legal contracts, and financial schedules

• Ad Hoc Support
• Provide additional support on various projects and tasks as needed by the management team, including research, event planning, and other duties as assigned

Requirements & Qualifications:

• 5+ years of experience as an Executive Assistant, ideally supporting C-level executives in high-growth, consulting, investment, or entrepreneurial environments
• Must be fluent in English 
• Strong organizational skills with impeccable attention to detail
• Proven ability to manage multiple, often changing priorities in a fast-moving and unstructured environment
• Exceptional communication and interpersonal skills—professional, clear, and confident
• Comfortable working independently and making judgment calls on behalf of executives
• Technologically proficient, with strong working knowledge of:
• Google Workspace (Docs, Sheets, Calendar, Drive, Gmail)
• Microsoft Excel (data entry, formatting, formulas, light analysis)
• QuickBooks (expense tracking, invoice management, reporting)
• E-signature platforms (e.g., DocuSign, HelloSign)
• Ability to work with discretion, integrity, and a high degree of professionalism
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required before onboarding.

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM - 5 PM Pacific Time